Job Opportunity: Administrative Coordinator
Job Title: Administrative Coordinator Location: Fully Remote Compensation: $28–$32 USD per hour (based on experience) Employment Type: Part-time Contractor (approximately 15-25 hours/week)
Overview
We are seeking a detail-oriented Administrative Coordinator to manage our back-office operations. This role is ideal for someone with bookkeeping experience who thrives in a fast-paced startup environment and can work independently with minimal supervision.
You'll be responsible for accounts receivable and payable, payroll coordination, vendor management, and general administrative support. This is a foundational role that keeps our operations running smoothly while our team focuses on building the product.
Key Responsibilities
- Process accounts receivable and accounts payable accurately and on schedule.
- Coordinate payroll processing and ensure timely payments to team members and contractors.
- Manage vendor relationships, including correspondence, invoice tracking, and payment scheduling.
- Maintain organized financial records and documentation.
- Handle general administrative tasks as needed (scheduling, correspondence, document management).
- Reconcile accounts and flag discrepancies for review.
- Assist with basic financial reporting and expense tracking.
- Coordinate with external accountants during tax season and audits as needed.
Requirements
- 2+ years of experience in bookkeeping, accounting, or financial administration.
- Proficiency with accounting software (QuickBooks, Xero, or similar).
- Experience with payroll platforms (Gusto, Rippling, Deel, or similar).
- Strong attention to detail and organizational skills.
- Ability to work independently and manage multiple priorities.
- Excellent written communication skills.
- Reliable internet connection and home office setup for remote work.
- Based in a timezone compatible with US Pacific hours (some overlap required).
Nice to Have
- Experience working with startups or small tech companies.
- Familiarity with contractor management and international payments.
- Experience with project management tools (ClickUp, Notion, or similar).
- Basic understanding of SaaS business models and subscription billing.
- Bookkeeping certification or accounting degree.
About the Role
This is a part-time contractor position paid hourly. We're looking for someone who can commit to consistent weekly hours and become a reliable part of our operations. The ideal candidate is proactive, communicates clearly, and doesn't need hand-holding to get work done.
Why Join
Civitai is a fully remote company at the forefront of AI-generated content. We value ownership, flexibility, and getting things done. You'll work directly with leadership, have real impact on company operations, and enjoy the flexibility of remote work with a team that respects work-life balance.